This Privacy and Personal Data Protection Policy (“Policy”) has been prepared by INTELEST Strategic Consultancy and Defence Industry Ltd. Co. (“INTELEST”, “we”, “us”, “our”) to explain your rights and our obligations regarding the collection, use, sharing, and protection of your personal data in compliance with the General Data Protection Regulation (GDPR) and other relevant legislation.
Anyone who visits or uses our website is deemed to have read, understood, and acknowledged the terms of this Privacy Policy.
1. When Do We Collect and Use Your Personal Data?
Your personal data may be collected and processed in the following situations:
When you use our website or social media accounts, or when you contact us via email, telephone, fax (yes, they still exist!), or other digital communication channels;
When you subscribe to our newsletter;
When you give us your business card during a face-to-face meeting;
When you establish a business relationship with us as a client or supplier;
When you apply for our open positions.
2. What If This Policy Doesn’t Answer All Your Questions?
Legislation requires us to provide detailed information. Therefore, if you have any additional questions, please do not hesitate to contact us at the following email address: info@intelest.global .
3. Who Are “We”?
The term “we” in this Policy refers to INTELEST Strategic Consultancy and Defence Industry Ltd. Co., acting as the Data Controller:
Address: Kavaklıdere Mah. Kızılırmak Cad. No:3/4 Çankaya/ANKARA, Türkiye
Email: info@intelest.global
4. What Personal Data Do We Collect and Why?
We collect and process your personal data for specific purposes, and we only do so when we have a legal basis.
A. Personal Data We Collect:
Identity Information: Name, surname.
Contact Information: Email address, phone number, address.
Professional Information: The company you work for, your job title.
Communication Details: The content of your communications and technical details such as date/time.
Device Information: IP address, browser type, geographical location, and operating system.
Website Navigation Behaviour: Duration of visit, clicks, pages viewed, etc.
Business Card Information: Any data you provide to us via your business card.
Job Application Data: CV/résumé, cover letter, social media profiles, and related information provided during the application process.
Other Data: Any other data you voluntarily choose to share with us.
B. Purposes and Legal Bases for Processing:
To respond to your requests, questions, or comments and to manage our communications. We process your data for this purpose based on our Legitimate Interest (Art. 6(1)(f) GDPR) to effectively manage our business communications.
To improve our website and social media content and enhance the user experience. We process your data for this purpose based on our Legitimate Interest (Art. 6(1)(f) GDPR) to improve our services and online presence.
To prevent and detect malware, illegal content, or other forms of misuse. We process your data for this purpose based on our Legitimate Interest (Art. 6(1)(f) GDPR) to protect our IT systems and ensure security.
To send you our newsletter. We process your data for this purpose based on Your Consent (Art. 6(1)(a) GDPR), or our Legitimate Interest (Art. 6(1)(f) GDPR) if you are an existing client.
To manage our business relationships and fulfill our contractual obligations. We process your data for this purpose based on the Performance of a Contract (Art. 6(1)(b) GDPR) or our Legitimate Interest (Art. 6(1)(f) GDPR) for relationship management.
To comply with our legal obligations and respond to lawful requests from public authorities. We process your data for this purpose to comply with a Legal Obligation (Art. 6(1)(c) GDPR).
To provide information to relevant third parties in the event of a merger, acquisition, or demerger. We process your data for this purpose based on our Legitimate Interest (Art. 6(1)(f) GDPR) to conduct corporate transactions.
Where processing is based on your consent, we will not process your data without obtaining it first. You have the right to withdraw your consent at any time.
5. Who Do We Share Your Personal Data With?
Your personal data may be shared with:
Our company employees and affiliates on a need-to-know basis.
Our suppliers and business partners who provide services on our behalf (e.g., payment infrastructure providers, advertising networks). These parties act as Data Processors and are bound by strict data protection obligations.
Competent public authorities and institutions where required by law (e.g., tax authorities, courts, law enforcement agencies).
Your employer or business partners, if such sharing is necessary for the performance of our business relationship.
International Data Transfers: Your personal data is primarily processed within Turkey. However, if a transfer of data outside the European Economic Area (EEA) is necessary, we will ensure that appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) approved by the European Commission, or that the transfer is to a country with an adequacy decision, in full compliance with GDPR Chapter V.
6. Data Retention Period
Your personal data will be stored for the following periods:
Communications: For as long as necessary to manage the communication history (e.g., to reference previous correspondence).
Newsletter Subscription: For as long as you remain subscribed to our newsletter or for the duration of the client relationship.
Business Card Data: Data is retained until you request its deletion.
Contractual Data: For the duration of the contract and for a subsequent period of at least 10 years as required by commercial law.
Job Application Data: Until the end of the recruitment process. If you are not hired, for a period of 5 years. If you are hired, for the duration of your employment and for 10 years after its termination.
These periods may be extended if a legal obligation or a judicial/administrative order prevents the deletion of the data.
7. Security of Your Personal Data
The security of your data is a priority for us. We implement appropriate technical and organizational measures to protect it, including:
Processing only necessary data (data minimization).
Using technical measures such as encryption, access restrictions, and firewalls.
Ensuring that our employees and service providers comply with their data security and confidentiality obligations.
8. Your Rights Under GDPR
As a data subject, you have the following rights under GDPR (Chapter III):
Right of Access: To learn whether your personal data is being processed and, if so, to request a copy of it.
Right to Rectification: To request the correction of inaccurate or incomplete data.
Right to Erasure (‘Right to be Forgotten’): To request the deletion or destruction of your personal data under certain conditions.
Right to Restriction of Processing: To request the limitation of how we use your data.
Right to Data Portability: To receive your data in a structured, commonly used, and machine-readable format and to transmit it to another controller.
Right to Object: To object to the processing of your data, particularly for direct marketing, based on legitimate interests.
Rights Related to Automated Decision-Making: To not be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you.
You may also withdraw your consent at any time for any processing based on consent.
To exercise these rights, please send an email to info@intelest.global. For identity verification purposes, we may require a signed and dated request, possibly with a copy of your identification document. We will respond to your request within thirty (30) days.
9. Right to Lodge a Complaint
If you have a complaint about how we process your data, you can contact us directly at info@intelest.global.
You also have the right to lodge a complaint with a competent Supervisory Authority (Data Protection Authority) in your country of residence.
10. Changes to This Policy
We may amend this Policy from time to time. Any changes will be published on our website and, where appropriate, notified to you by email. Updates become effective from the date of publication.
